Every project, task & billable hour — in one place.
TaskTracker Pro gives agencies and service teams one workspace to plan projects, assign work, log time and share transparent progress with clients. No more spreadsheets, no more guesswork.
- Role-based access
- Billable & non-billable time
- Dedicated client portal
Welcome back, Priya 👋
- 78% billable
- 22% internal
- 412h this month
- Digital agencies
- Software studios
- Consultancies
- Marketing teams
- Freelance collectives
Everything you need to deliver projects on time — and get paid for every hour
From the first task to the final invoice, TaskTracker Pro keeps your team, your work and your clients in sync.
Project management
Organise work into projects linked to clients, with descriptions, owners and a clear overview of everything in flight.
Tasks & task items
Break tasks into actionable items, assign them to the right people and track each one from pending to done.
Time tracking
Log hours against projects, tasks or individual task items in seconds — with notes so nothing gets lost.
Billable hours
Flag every entry as billable or internal so you always know exactly what to invoice and where time goes.
Time reports
Filter by project, employee and date range to see who worked on what, and export-ready totals at a glance.
Client portal
Give each client a secure login to follow their projects, tasks and billable time — transparency that builds trust.
Role-based access
Six built-in roles — from Super Admin to Data Entry — so everyone sees exactly what they need, and nothing more.
Secure by default
Hashed passwords, CSRF protection and separate staff and client logins keep your project data safe.
Insights your whole team can act on
Dashboards, reports and a client view that turn logged hours into clear decisions.
See where every hour goes
Your dashboard surfaces projects, tasks, people and hours the moment you sign in. Spot overloaded projects early and keep delivery on track.
- Live totals for projects, tasks, employees and hours
- Drill into hours by project or team member with reports
- Personal view for each employee's own logged time
Reports that are ready for invoicing
Slice time entries by project, employee and date range. Billable totals are calculated for you, so month-end takes minutes instead of days.
- Filter by project, employee, from and to dates
- Billable and non-billable hours side by side
- Notes on every entry for full context
| Employee | Status | Hours |
|---|---|---|
RMRahul M. | Billable | 7.5 |
SNSara N. | Billable | 6.0 |
JTJohn T. | Internal | 2.0 |
Transparency your clients will love
Invite clients to their own secure portal. They see their projects, tasks and billable time entries — without seeing anything they shouldn't.
- Separate, secure client logins
- Total billable hours per project, always up to date
- Fewer "where are we?" emails, more trust
Client portal
Up and running in an afternoon
No complex setup, no training days. Four simple steps and your team is tracking real work.
1. Add your team
Invite employees and give each one the right role and permissions.
2. Set up clients
Create clients and link them to their projects — portal access included.
3. Plan the work
Break projects into tasks and task items, then assign them to your people.
4. Track & report
Log hours as you go and pull accurate, billable reports any time.
The right view for everyone on the team
Granular, role-based access means leaders get the big picture and makers get a focused workspace.
Super Admin & Admin
Full control over users, clients, projects and company-wide reporting.
Project Managers
Create projects, plan tasks, assign work and keep delivery on schedule.
Developers
See assigned tasks, update task items and log time without distractions.
Designers
A clean, focused list of design work with simple, accurate time logging.
Data Entry
Straightforward task items and time entries for high-volume operational work.
Clients
A separate portal to follow progress and billable hours on their own projects.
Frequently asked questions
Who is TaskTracker Pro for?
Any team that delivers projects for clients and needs to track time — digital agencies, software studios, consultancies, marketing teams and freelance collectives.
Can my clients see their project progress?
Yes. Each client gets a secure portal login where they can view their projects, tasks and billable time entries. They only ever see their own projects.
Can I separate billable and non-billable time?
Absolutely. Every time entry can be marked billable or internal, and reports and the client portal show billable totals automatically.
What roles and permissions are available?
There are six built-in roles: Super Admin, Admin, Project Manager, Developer, Designer and Data Entry — plus a separate client login. Each role sees only what it needs.
Does it work on mobile and tablets?
Yes. TaskTracker Pro is fully responsive, so your team can log time and update tasks from a phone, tablet or desktop.
How do I get started?
Send us a message using the form below. We'll walk you through a demo, set up your workspace and help you import your first projects.
Ready to take control of your projects?
See how TaskTracker Pro can save your team hours every week.
Let's talk about your team
Want a demo, have a question about pricing, or need help getting set up? Send us a message and our team will get back to you.
- Personalised demoA walkthrough tailored to how your team works.
- Guided onboardingWe'll help you set up users, clients and your first projects.
- Friendly supportReal people, ready to help whenever you need it.